Payroll Travel & Expense Specialist

Summary Role Description

Baker Construction Enterprises Inc., one of the nation's largest concrete contractors is seeking a Travel & Expense Specialist. At Baker, you are more than a co-worker. You are part of the family. We honor and recognize your hard work with competitive pay, the opportunity to learn, grow and advance your career.

The Travel & Expense Specialist must be competent in the following areas to perform his/her role in a safe, productive, and effective manner. 
 

Roles and Responsibilities

• Initiates and monitors subsistence deposits to more than 1,500 traveling co-workers
• Issues/audits/administratively manages all companies’ gasoline credit cards and responds to all card issues
• Reviews the accuracy of accounting and proper ledger coding of all individual expense reports
• Reports the approved expense entries to payroll on a weekly basis
• Acts as administrator for the electronic data expense reporting within Concur 
• Computes and forwards the taxable gasoline income to payroll monthly 
• Issues and maintains the co-worker debit card program through Comdata
• Initiates weekly subsistence co-worker card deposits through Vista and generates the weekly data file for Comdata
• Works with the Treasury Department to ensure the accuracy of all funds 
• Responsible for manual field check stock which includes: managing, recording and distributing to various offices and jobsites, as well as ordering supplies and ensuring storage security 
   

Requirements

• High School Diploma or GED and 4 years of clerical/administrative related experience or equivalent combination of education and experience
• Proficient in Microsoft programs such as Word and Excel; must possess advanced skills in Excel, such as pivot tables and formulas
• Proficient with the usage of the internet with regards to researching GSA tables and IRS regulations
• Ability to read, analyze and to interpret business related periodicals, journals, technical procedures and governmental regulations 
• Must possess the mathematical ability to add, subtract, multiply, divide and apply concepts such as fractions, percentages and proportions to practical situations 
• Must be able to manage confidential information 
• Ability to solve problems and to interpret a variety of instructions furnished in written, oral, diagram or schedule forms
• Strong customer service skills with both internal customers and external vendors